Find your access route

• Automatic assignment — Microsoft 365 Copilot Premium for eligible Teaching Staff, Non-Teaching Terms A/HA staff with a current appointment, and University Management, following advance notification and a three-calendar-day opt-out period.
• Individual application — where an application route exists for your category, with eligibility verified against HRO data for staff or through the existing student records interface for students.
• Faculty, Department or unit nomination — where your unit selects individuals under the arrangement it has advised.
• Batch activation — where your unit activates a defined group.
• Course, programme or cohort request — where a service supports an approved class or assessed activity. This is the correct route whenever access is required for teaching.
• Own-funded access — where a Faculty, Department, unit, programme, course, project or research source funds coverage beyond the central position.

• Your University role or student category.
• Whether the request is individual, for a team, for a class or programme-wide.
• Whether use is compulsory or optional for the activity.
• The service requested, number of users, start date and access period.
• The educational, research or operational purpose and expected outcome.
• The types of data or information involved.
• The funding position: centrally supported, own-funded, or a mixed arrangement.
• Where own funding applies, use the current values in the access-restricted funding reference. Contact your unit coordinator or the approved support route for access.
• Any existing licences or orders, so that duplication can be avoided.
• Training, language, accessibility and support requirements.

Access periods are normally annual until 30 June. Monthly pro-rata arrangements may be made case by case. Where a centrally supported application is approved partway through the year, the working assumption is that access runs to the next 30 June, with justified exceptions allowed.